- Home
- Government
- Commissions
- Youth Commission
- Responsibilities of Officers
Responsibilities of Youth Commission Officers
Parker Youth Commission Officers have special responsibilities to the Commission:
Chair
- The Chair serves a one-year term immediately following their term as Vice-Chair
- This position is filled by appointment by Town Council
- The Chair is responsible for the following tasks:
- Set meeting agendas in partnership with assigned Town staff
- Preside at all meetings of the Commission
- Act as a spokesperson for the Commission for purposes of communicating to the Town staff or Council
- Appoint Committees and Committee Chairs when necessary
- Call special meetings if needed
- Ensure all Commission actions are taken properly
- Mentor and assist new members on the Commission
- Act as liaison with the Town Administrator and assigned staff regarding all Commission issues
Vice-Chair
- The Vice-Chair serves a one-year term
- This position is filled by appointment by Town Council
- The Vice-Chair will immediately assume the role of Chair upon completion of their one-year term as Vice-Chair
- The Vice-Chair must be a Freshman, Sophomore or Junior, or equivalent, to allow succession to Chair position
- It is recommended, but not required, that the Vice-Chair has served on the Commission prior to appointment
- The Vice-Chair is responsible for the following tasks:
- Serve as Chair in the absence of the Chair
- Facilitate the development of meeting agendas
- Assist the Chair with any additional Commission business
- Mentor new members on the Commission
- Carry out special assignments as requested by the Chair
Treasurer
- The Treasurer serves a one-year term
- This position is filled by a majority vote of the Commission
- The Treasurer works closely with the Town Administrator or designated staff and has no budget authority
- The Treasurer is responsible for the tasks set below
- Create, manage and submit a proposed annual budget for the Commission subject to approval from the Town Administrator or designated staff
- Assure that accurate financial records are maintained
- Track budget expenditures
- Create project cost estimations
Secretary
- The Secretary serves a one-year term
- This position is filled by a majority vote of the Commission
- The Secretary is responsible for the following tasks:
- Notification of meeting times and dates to the Commissioners
- Track all motions and votes taken within the meetings
- Track meeting attendance
- In coordination with all Officers, create talking points from meetings to share with the Town Council
- In partnership with staff, ensure that accurate minutes are taken at each meeting and distributed to Commissioners
- File minutes with the Town Clerk