Responsibilities of Youth Commission Officers

Parker Youth Commission Officers have special responsibilities to the Commission:

Chair

• The Chair serves a one-year term immediately following their term as Vice-Chair
  • This position is filled by appointment by Town Council
• The Chair is responsible for the following tasks: 
  • Set meeting agendas in partnership with assigned Town staff
  • Preside at all meetings of the Commission
  • Act as a spokesperson for the Commission for purposes of communicating to the Town staff or Council
  • Appoint Committees and Committee Chairs when necessary
  • Call special meetings if needed
  • Ensure all Commission actions are taken properly
  • Mentor and assist new members on the Commission
  • Act as liaison with the Town Administrator and assigned staff regarding all Commission issues

Vice-Chair

• The Vice-Chair serves a one-year term
  • This position is filled by appointment by Town Council
  • The Vice-Chair will immediately assume the role of Chair upon completion of their one-year term as Vice-Chair
• The Vice-Chair must be a Freshman, Sophomore or Junior, or equivalent, to allow succession to Chair position
  • It is recommended, but not required, that the Vice-Chair has served on the Commission prior to appointment
• The Vice-Chair is responsible for the following tasks: 
  • Serve as Chair in the absence of the Chair
  • Facilitate the development of meeting agendas
  • Assist the Chair with any additional Commission business
  • Mentor new members on the Commission
  • Carry out special assignments as requested by the Chair

Treasurer

• The Treasurer serves a one-year term
  • This position is filled by a majority vote of the Commission
• The Treasurer works closely with the Town Administrator or designated staff and has no budget authority
• The Treasurer is responsible for the tasks set below 
  • Create, manage and submit a proposed annual budget for the Commission subject to approval from the Town Administrator or designated staff
  • Assure that accurate financial records are maintained
  • Track budget expenditures
  • Create project cost estimations

Secretary

• The Secretary serves a one-year term
  • This position is filled by a majority vote of the Commission
• The Secretary is responsible for the following tasks: 
  • Notification of meeting times and dates to the Commissioners 
  • Track all motions and votes taken within the meetings
  • Track meeting attendance 
  • In coordination with all Officers, create talking points from meetings to share with the Town Council
  • In partnership with staff, ensure that accurate minutes are taken at each meeting and distributed to Commissioners 
  • File minutes with the Town Clerk